Service Support Assistant I
Company: Vanderlande Industries
Location: Los Angeles
Posted on: May 8, 2024
Job Description:
Job TitleService Support Assistant I Job Description Job Duties
and Responsibilities:
- General administration of site: provide administrative
assistance to management, respond to daily emails, create and
submit expense reports, order and maintain office supplies; take
meeting minutes
- Manage payroll process; consisting of tracking employee time as
related to prevailing wage and overtime, certifying and vetting
hours for approval by management before submittal to Payroll
- Document management and tracking - logging incoming and
outgoing documents
- Manage appointments and coordinate meetings.
- Prepare monthly reports for the customer.
- Data entry on Industry Safe and Maximo CMMS.
- LAWA Badge Coordinator and CBP Seal Coordinator-Coordinate and
process SIDA badge applications and renewal paperwork.
- LAWA Driving Training coordinator
- Track site vehicle maintenance, including regulatory
inspections, repairs, and certifications
- Assist Service Manager in general tasks, including but not
limited to generating reports, presentations, securing
subcontractors, filing, and organizing.
- Support Service Manager and Human Resources in hiring and
onboarding. Coordinating interviews for candidates; submitting
completed new hire forms; answering employee questions regarding
general HR topics
- Generate PO requests and new vendor set-up
- Participate in a weekly team meeting
- All other duties determined by site manager in support of
O&M contact and operations Basic Qualifications:
- High School Diploma or GED certificate
- Administrative or office management experience
- Experience with Payroll Administration and Processing
- Experience handling multiple tasks in a high-energy office
- MS Office (Word, Excel, PowerPoint)
- Detail Oriented
- Self-starter and pro-active
- Decision-making ability
- Working knowledge of computers and equipment Preferred
Qualifications:
- Experience in support of operation and maintenance
projects.
- File Maker Pro is a plus
- Attention to detail
- Must be punctual, dedicated, and responsible Work Environment &
Physical Requirements An employee must meet the physical demands
described here to perform the essential functions of this job
successfully. While performing the duties of this Job, the employee
is regularly required to sit; use hands to handle, feel, talk, or
hear. The employee is frequently required to reach with hands and
arms. The employee is occasionally required to stand, walk, stoop,
kneel, and crouch. The employee must frequently lift and move up to
10 pounds and occasionally lift and move up to 25 pounds. This job
requires specific vision abilities, including close vision,
distance vision, color vision, peripheral vision, depth perception,
and the ability to adjust focus. Alternative or combined skills in
understanding, counseling, and influencing people are important in
achieving job objectives, causing action, understanding others, or
changing behavior, skills of persuasiveness or assertiveness, as
well as sensitivity to the point of view of others. While
performing the duties of this job, the employee is frequently
exposed to the baggage handling system, mechanical parts, and
vibration. The noise level in the work environment and job sites
can be loud.
Position Type/Expected Hours of Work: Full-time position; 24/7
operation; 9:30 AM- 6:00 PM, Monday-Friday. Overtime and weekend
work are common. Other Duties: Please note this job description is
not designed to cover or contain a comprehensive listing of
activities, duties or responsibilities that are required of the
employee for this job. Duties, responsibilities and activities may
change at any time with or without notice.
This is a full-time, non-exempt position, eligible to receive an
hourly rate and to participate in an annual performance bonus
program. The hourly rate listed represents the maximum and minimum
starting base pay for this position as of the time of posting.
Final hourly rate offered will be determined based on factors
including but not limited to the candidate's skills and experience.
The annual performance bonus program is preset and not
candidate-dependent.
Hourly rate: $24.00-$26.00
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. Vanderlande is an
equal opportunity/affirmative action employer. Qualified applicants
will be considered without regards to race, religion, color,
national origin, gender, sexual orientation, age, marital status,
veteran status, or disability status.
Keywords: Vanderlande Industries, South Gate , Service Support Assistant I, Other , Los Angeles, California
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