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Deputy Director of Parks & Recreation

Company: City of South Gate
Location: South Gate
Posted on: September 19, 2022

Job Description:

About the Position

APPLY IMMEDIATELY AS THIS RECRUITMENT WILL CLOSE AT 5:00 P.M. ON FRIDAY, SEPTEMBER 16, 2022 OR ONCE WE RECEIVE THE FIRST 100 APPLICATIONS, WHICHEVER OCCURS FIRST

SIGN ON BONUS $5,000

Description

Under general direction, plans, directs and supervises the City's wide range of recreation programs and transit service activities; assists the director with complex tasks and high-level coordination among other agencies; supervises staff; performs related duties as required. Assumes responsibility for the entire Department in the absence of the Director.

Class Characteristics

This class is distinguished from the Parks and Recreation Director in that the incumbent does not have responsibility for the entire Department when the Director is present; the incumbent is responsible for the day-to-day administration and operation of the recreation leased facilities and expanded transit divisions, while the Director provides oversight, inter-department coordination, as well as higher level policy coordination. It is distinguished from a Superintendent in that the Superintendent has administrative responsibility over one major division of the department. The incumbent is responsible for the administration of a diversity of activities as currently represented by its three separate divisions. The Deputy Director is also responsible for high level coordination with outside organizations and agencies and for complex assignments such as management of Capital Improvement Projects and Grants.

Supervision Received

Works under the general supervision of the Director of Parks and Recreation.

Supervision Exercised

Supervises office support staff, supervisors, coordinators, grounds and facility staff.

Examples of Essential Functions

The following functions are typical for this classification. The incumbent may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

Through appropriate management of assigned staff and personal efforts, plans, develops and directs recreational, cultural and athletic programs for participants from preschool to advanced age groups and annual community programs;

Oversees effective operation of an expanded transit services and programs offered or operated by the transit division;

Assists in the development of new programs through identification of changing needs, opportunities, and additional funding sources;

Assists in the development and implementation of department goals, objectives, policies and priorities; recommends appropriate service and staffing levels.

When needed, Oversees the effective operation of the grounds and facility's divisions of the department;

Directs, coordinates and reviews specific activities and procedures prepared by staff; meets with staff to identify and resolve problems; assigns work activities, projects and programs; monitors workflow; evaluates recreation programs and fee structure and recommends changes.

Participates in the interviewing, hiring, training, supervision and evaluation of recreation and park personnel, including regular and seasonal staff, contract employees and volunteers; works with employees to correct deficiencies; administers and implements disciplinary actions.

Under direction of the Director of Parks & Recreation, provides leadership within community organizations and with community members to develop a cohesive community vision and directing community resources and efforts in a creative and effective manner to achieve desired goals; promotes recreational and transit activities; responds to complaints and requests for information.

Serves as a member of the Department's management team and provides highly responsible and complex administrative support to the Director of Parks & Recreation; assists the Director in overall management of the Department.

Assists with development and implementation of assigned park improvement projects including coordination with other departments; assists with identification and application for applicable grant programs and management of assigned grants.

Prepares division budget; forecasts funds needed for staffing, equipment, materials and supplies; monitors and approves expenditures; oversees the collection of recreation related fees. Prepares grant applications. Requisitions and purchases materials and supplies. Monitors and manages contractual agreements.

Monitors and evaluates program attendance, participant responses and costs and makes recommendations regarding the continuance or cancellation of programs; assesses and monitors workload, administrative and support systems; identifies and recommends areas of improvement; inspects and evaluates the adequacy of existing recreation facilities and recommends alterations and additions, as needed.

Collects and analyzes data; prepares and supervises the maintenance of a variety of records and reports; oversees the preparation of brochures and bulletins concerning recreation activities and events.

Minimum & Desirable Qualifications

Qualifications

Any combination of education and/or experience that has provided the knowledge, skills, and abilities necessary. A typical way of obtaining the knowledge and abilities would be:

Education and Experience

Graduation from an accredited college or university with a Bachelor's degree in physical education, recreation, sociology, public administration or related field and five (5) years of professional level supervisory experience in recreation or transit services. Additional professional experience may substitute for the education requirement on a year-for-year basis. Master's Degree is desired.

License/Certification/Special Requirements

Possession of a valid California Class C Driver's License and a satisfactory driving record is required at time of appointment and throughout employment in this position. Possession of a California Board of Parks and Recreation Certificate is desired.

Knowledge, Skills, and Abilities

Knowledge of: theories, principles and practices of public recreation and leisure programs; modern methods, techniques, principles and procedures for the development and administration of recreation programs and facilities; laws, regulations and safety measures applicable to recreation programs; public relations and marketing techniques; methods for identifying community recreation needs and promoting community participation; principles and practices of customer service and public contact; principles of supervision, training and performance evaluation; administrative, budgetary and personnel management principles as practiced in public agencies.

Skill and Ability to: develop, administer and promote community recreation and leisure programs; analyze, interpret and explain department policies and procedures; exercise sound judgment; deal constructively with conflict and develop effective resolutions; supervise, motivate, train and develop staff; meet the public in situations requiring diplomacy and tact; communicate effectively both orally and in writing; conduct studies, analyze data and prepare and present concise written and oral reports; establish and maintain cooperative working relationships.

Knowledge of public transportation, local return funding, administration of a local public transit and the ability to work with Metro and other public transportation entities to move the City forward.

Other Important Information

California Department of Motor Vehicle (DMV) Pull Notice System:

An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. While performing the duties of this job, the employee occasionally works in outside weather conditions. The employee is occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals. The noise level in the work environment is usually quiet while in the office, and moderately loud when in the field. Incumbents are not substantially exposed to adverse environmental conditions.

RECRUITMENT PROCESS:

Application Packets Must Include: A fully completed online employment application which:

  • Covers at least the past 10 years of employment history (or longer if you have other relevant experience).
  • Responses to the supplemental questionnaire.
  • Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application.
  • Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested. Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.
  • Application Review: The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase.
  • Written Examination: If a written exam is given, a minimum of 70% must be obtained on the written exam in order to be eligible to continue to the next phase of the selection process which will consist of an oral appraisal interview.
  • Oral Appraisal Interview: A minimum of 70% must be obtained to pass the oral appraisal interview.
  • Employment Eligibility List: The Employment Eligibility List will be established after completion of the examination process. Current and future vacancies will be filled from this list. Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Civil Service rules and regulations.
    Pre-employment Process
    • The City supports a Drug-Free Workplace.
    • All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
    • New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships.

      The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.

      Equal Opportunity Employer
      The City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.

      The City of South Gate
      The City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 79th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles.

Keywords: City of South Gate, South Gate , Deputy Director of Parks & Recreation, Executive , South Gate, California

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