Store Room Manager
Company: University of California Los Angeles
Location: South Gate
Posted on: May 14, 2022
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Job Description:
Requisition Number: - 36005
Job Title: - PROCUREMENT ANL 3
Working Title: - Store Room Manager
Salary: - $4,600 - $11,183 monthly
Job Type: - Career
Department Name: - 1360-DENTAL CLINIC
Department Website URL: - https://dentistry.ucla.edu/
Job Summary Statement: - Manager reports to Associate Dean for
Clinical Dental Sciences. Incumbent is responsible for day-to-day
operations of the School of Dentistry's Dental Storeroom.
Responsibilities include: prepare, process and place all purchase
orders for the Dental Storeroom in excess of over $1M annually;
manage in-house stock inventory (currently 350k) and budget;
Granted authority to make purchases utilizing most effective
purchase methodology. Generate and analyze a variety of detailed
reports; resolve and interpret accounting related matters to ensure
vendor accounts remain in good standing; Works on complex
procurement assignments. Financial management responsibilities
include budget analysis; identify current market price fluctuations
and conditions that affect product pricing and research lower cost
alternative products; review forecast of open orders to ensure
timely delivery of purchased items; track and resolve backordered
products to ensure minimal disruption to the operations of clinic
units; provide monthly recharge expenditures report to accounting
office; solely manage Inventory Program & in house Online Ordering
System, customization, updates and supporting hardware equipment,
communicate with vendors; develop procedures, policies and
directives in accordance with daily department operations; purchase
a variety of dental materials for approximately 75 Full Accounting
Units utilizing the campus on line system. Responsible for
inventory control and supply utilization and dispensing.
Percentage of Time: - 100
Shift Start: - 8:00 am
Shift End: - 5:00 pm
Qualifications for Position
22 Records
QualificationsRequired/Preferred
- Ability to work independently and multi task with minimal
supervision and to use initiative in problem solving under changes
in priorities and deadlines. - Required
- Ability to match users' needs with vendors' products and make
recommendations. - Preferred
- Working knowledge of inventory control. Ability to train others
and maintain system independently. - Required
- Ability to organize, compile, analyze and prepare reports related
to various product, vendor or usage in an accurate and timely
manner. - Preferred
- Working knowledge of large commodity purchases of dental
supplies, including sterilization, laboratory and clinical
materials. - Preferred
- Ability to solicit price discounts and terms, using ethical and
recognized principles of Campus Purchasing management. -
Preferred
- Ability to use and train others with Barcode scanning system and
supporting hardware. - Required
- Skill in purchasing large commodities, maintaining quality,
accuracy and appropriate inventory controls. - Required
- Skill in adding, subtracting, multiplying and dividing whole
numbers, fractions, decimals, computing ratios, rates and
percentages to extend and calculate pricing. - Required
- Demonstrated interpersonal skills to work diplomatically and
effectively with a diverse clientele including Administrators,
Faculty, Staff, and Students in individual, small group and
committee settings. - Required
- Knowledge of appropriate accounting and business principles as it
relates to purchasing and dispensing of storeroom items. -
Required
- Skill in using appropriate vocabulary and grammar to convey
information to individuals at various organizational levels. -
Required
- Skill in interpreting and implementing policies and procedures
and ability to set work area policies. - Required
- Ability to organize and maintain comprehensive filing system of
vendor product information, technical data, catalogues, pricing,
etc. as a means of resource material for all faculty and staff. -
Required
- Demonstrated skill to produce, analyze and interpret various
reports from the Inventory Control Program, University online
system, and Online vendor databases. - Preferred
- Skill in creating and maintaining reports of purchases, monthly
budget, credits, monthly recharges and related expenses of dental,
office and copy supplies. - Required
- Working knowledge of Departmental and University purchasing and
accounting policies. - Preferred
- Demonstrated computer skills (PC platform) and knowledge of
Windows, MS Office, Inventory Programs, Database programs, Fax
programs, and Email and Internet online ordering procedures. -
Required
- Skill in supervising staff including organizing work flow to
accomplish established objectives, delegating responsibility,
training, evaluation subordinate effectiveness, and administering
necessary discipline. - Required
- Demonstrated skill in prioritizing assignments to complete work
in a timely and efficiently manner; skill in following through on
assignments. - Required
- 5 years purchasing experience recommended. - Preferred
- Ability to generate trust and maintain discretion and diplomacy.
- Required
-
Additional Posting Information
Bargaining Unit: - 99-Policy Covered
Application Deadline: - 05-31-2022
External Posting Date: -
Quicklink To Posting: -
hr.mycareer.ucla.edu/applicants/Central?quickFind=83666
Special Instructions: - Must have purchasing
experience-Preferred
The target salary range for this position is between the posted
minimum and $5,000.
Contact information: -
Number of Positions: -
Special Employment Designations/ Requirements Per UC Policy
Conflict of Interest: - N/A
Critical: - Continued employment contingent upon completion of
satisfactory background investigation.
Driving Record: - N/A
E-Verify Check:
Certain positions funded by federal contracts/subcontracts requires
UCLA to notify job applicants that an E-Verify check will be
conducted and the successful candidate must pass the E-Verify
check.
More Information - No Response
CANRA:
Is this position designated as a mandatory reporter under CANRA? -
Yes - Please have the employee sign the "Statement Acknowledging
Requirement to Report Child Abuse".
Other Special Employment Requirements: -
Position is subject to performance standards and other requirements
of the University wide Police Policies and Administrative
Procedures. -
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